QuickBooks Online journal entries in a live spreadsheet
Add the Journal entries table to a sheet as a data source named journal_entries and its 9 columns become names your formulas, pivot tables and charts use. Sheets reads it from your QuickBooks Online company each time the sheet opens or refreshes.
Formulas on this table
=data.journal_entries.sum(total) Total total. Adds up the Total column over every row of Journal entries.
=data.journal_entries.sum(total, journal_no, A2) Total per journal no.. With a journal no. in A2, the total for that one. Fill it down next to a list of them.
=list.journal_entries(journal_no) Every journal no., once. Spills the distinct journal no. values down the column: the row labels for the formula above.
=data.journal_entries.sum(total, date, ">=2026-01-01") Since a date. Only rows whose Date is on or after 1 January 2026. Criteria such as ">=", "<" and "<>" work as in any spreadsheet.
=data.journal_entries.count(id, journal_no, "<>") Rows with a journal no.. Counts the rows whose Journal no. is not empty.
Columns
| Column | In formulas | Type |
|---|---|---|
| ID | id | Text |
| Journal no. | journal_no | Text |
| Date | date | Date |
| Total | total | Number |
| Adjusting entry | adjusting_entry | Yes / no |
| Currency | currency | Text |
| Memo | memo | Text |
| Created at | created_at | Date and time |
| Updated at | updated_at | Date and time |
Other accounting tables
Your journal entries, live
Invoices, bills, customers and the chart of accounts become tables that formulas, pivot tables and charts read directly. Your numbers stay current without exporting.