QuickBooks Online bills in a live spreadsheet
Add the Bills table to a sheet as a data source named bills and its 15 columns become names your formulas, pivot tables and charts use. Sheets reads it from your QuickBooks Online company each time the sheet opens or refreshes.
Formulas on this table
=data.bills.sum(total) Total total. Adds up the Total column over every row of Bills.
=data.bills.sum(total, vendor, A2) Total per vendor. With a vendor in A2, the total for that one. Fill it down next to a list of them.
=list.bills(vendor) Every vendor, once. Spills the distinct vendor values down the column: the row labels for the formula above.
=data.bills.sum(total, date, ">=2026-01-01") Since a date. Only rows whose Date is on or after 1 January 2026. Criteria such as ">=", "<" and "<>" work as in any spreadsheet.
=data.bills.count(id, vendor, "<>") Rows with a vendor. Counts the rows whose Vendor is not empty.
=data.bills.avg(balance) Average balance. avg, min, max, count, countd (distinct) and first work the same way as sum.
Reports that use it
=data.bills.sum(balance, status, "<>Paid") Bills to pay. Open and overdue bills, the cash you need to set aside.
Columns
| Column | In formulas | Type |
|---|---|---|
| ID | id | Text |
| Bill no. | bill_no | Text |
| Date | date | Date |
| Due date | due_date | Date |
| Vendor | vendor | Text |
| Vendor ID | vendor_id | Text |
| Total | total | Number |
| Balance | balance | Number |
| Status | status | Text |
| A/P account | a_p_account | Text |
| A/P account ID | a_p_account_id | Text |
| Currency | currency | Text |
| Memo | memo | Text |
| Created at | created_at | Date and time |
| Updated at | updated_at | Date and time |
Other expenses tables
Your bills, live
Invoices, bills, customers and the chart of accounts become tables that formulas, pivot tables and charts read directly. Your numbers stay current without exporting.