Xero bills in a live spreadsheet
Add the Bills table to a sheet as a data source named bills and its 24 columns become names your formulas, pivot tables and charts use. Sheets reads it from your Xero organisation each time the sheet opens or refreshes.
Formulas on this table
=data.bills.sum(subtotal) Total subtotal. Adds up the Subtotal column over every row of Bills.
=data.bills.sum(subtotal, contact, A2) Subtotal per contact. With a contact in A2, the total for that one. Fill it down next to a list of them.
=list.bills(contact) Every contact, once. Spills the distinct contact values down the column: the row labels for the formula above.
=data.bills.sum(subtotal, date, ">=2026-01-01") Since a date. Only rows whose Date is on or after 1 January 2026. Criteria such as ">=", "<" and "<>" work as in any spreadsheet.
=data.bills.count(id, contact, "<>") Rows with a contact. Counts the rows whose Contact is not empty.
=data.bills.avg(tax) Average tax. avg, min, max, count, countd (distinct) and first work the same way as sum.
Reports that use it
=data.bills.sum(amount_due_base_currency, payment_status, "Overdue") Bills overdue. Supplier bills past due, in the base currency.
Columns
| Column | In formulas | Type |
|---|---|---|
| ID | id | Text |
| Bill no. | bill_no | Text |
| Reference | reference | Text |
| Date | date | Date |
| Due date | due_date | Date |
| Contact | contact | Text |
| Contact ID | contact_id | Text |
| Subtotal | subtotal | Number |
| Tax | tax | Number |
| Total | total | Number |
| Amount due | amount_due | Number |
| Amount paid | amount_paid | Number |
| Amount credited | amount_credited | Number |
| Total (base currency) | total_base_currency | Number |
| Amount due (base currency) | amount_due_base_currency | Number |
| Payment status | payment_status | Text |
| Days overdue | days_overdue | Whole number |
| Ageing | ageing | Text |
| Status | status | Text |
| Currency | currency | Text |
| Currency rate | currency_rate | Number |
| Paid on | paid_on | Date |
| Amounts are | amounts_are | Text |
| Updated at | updated_at | Date and time |
Other purchases tables
Your bills, live
Invoices, bills, bank transactions and your monthly profit and loss become tables that formulas, pivots and charts read directly, in your base currency.