FreshBooks other income in a live spreadsheet
Add the Other income table to a sheet as a data source named other_income and its 10 columns become names your formulas, pivot tables and charts use. Sheets reads it from your FreshBooks business each time the sheet opens or refreshes.
Formulas on this table
=data.other_income.sum(amount) Total amount. Adds up the Amount column over every row of Other income.
=data.other_income.sum(amount, currency, A2) Amount per currency. With a currency in A2, the total for that one. Fill it down next to a list of them.
=list.other_income(currency) Every currency, once. Spills the distinct currency values down the column: the row labels for the formula above.
=data.other_income.sum(amount, date, ">=2026-01-01") Since a date. Only rows whose Date is on or after 1 January 2026. Criteria such as ">=", "<" and "<>" work as in any spreadsheet.
=data.other_income.count(id, currency, "<>") Rows with a currency. Counts the rows whose Currency is not empty.
Columns
| Column | In formulas | Type |
|---|---|---|
| ID | id | Text |
| Date | date | Date |
| Amount | amount | Number |
| Currency | currency | Text |
| Category | category | Text |
| Source | source | Text |
| Method | method | Text |
| Note | note | Text |
| Archived | archived | Yes / no |
| Updated at | updated_at | Date and time |
Other sales tables
Your other income, live
Invoices, payments, expenses and time entries become tables that formulas, pivot tables and charts read directly. Your numbers stay current without exporting.